Firstly we can check How to Download All Emails of Outlook From the Server
●The server reference to Microsoft Exchange Server and others turn to a third-party Exchange as a Service server provider. The popularity of Exchange Online, a cloud version of the service hosted by Microsoft itself, is on the increase as well.
●So, How to download all the emails from the server to Outlook? how to get all your emails in Outlook, there are two ways.
Step 1: Use the “More” link in Outlook
●Outlook for Office offers an easy way to extend the number of emails displayed in a folder. Assuming that you’ve maintained the account for a long time or have a long email history, the app will typically display only the most recent emails. But you can download all emails.
●When you are in a folder such as Inbox or Sent in Outlook and scroll down, you soon reach the end of the displayed emails. Right there, you will see a message informing you that you can click the link to view more messages:
1)There are more items in this folder on the server and
2)Click Here to view more emails on Microsoft Exchange
●Once you click the “Click Here to view more emails on Microsoft Exchange” then Outlook will download the rest of the emails for that folder to your computer. and you can also get only all the emails you’ve ever sent.
●This principle holds true if you conduct a mailbox search. When you type your search query and results are displayed, if there are plenty of emails matching the search term, you may see the following at the bottom of the results page:
●Showing recent results…
●After that in More option
●Clicking the More option link you can downloads the rest of the emails matching your search query.
Step 2: Change setting “Mail to Keep Offline” in Outlook
This is the setting that how many months and number of emails of Outlook keeps on your computer.This only works when using a Microsoft email client or a recognized business email service provider. You can extend the number of kept mails or reduce it, even. You can also tell Outlook to save each and every one of your emails locally.
Below are the points you need to do:
●Start Outlook.
●Click on File tab.
●Select the Account Settings.
●Select the Email tab.
●Select the account one whose settings you wish to adjust and then click the Change button.
●The Change Account dialog is displayed. Make sure that the Use Cached Exchange Mode checkbox is ticked.
●Move the “Mail to keep offline” slider to the desired number of years, months, days, or weeks. Click the Next butto
●Confirm the setting and Click OK.
●Finish and restart Outlook.
You can see a prompt message that “Your folders are up to date” at the bottom of Outlook. Only choose the All option if there is enough storage. Your settings should match the amount of space on your disk. If you choose the option to download all emails to a disk with limited space, problems are inevitable. We recommend that you delete all unwanted items from your storage first to free up more space.